Why You Should Switch To Digital Food Safety System – 5 Reasons You Need To Know

Keeping food safety on track entails a wide range of manual activities that are typically documented in papers. For example, designing a HACPP plan, temperature checks, or pest control.

When food safety programs were introduced many years ago, they were, indeed, designed for paper-based documentation. A few decades later, the same practice is obsolete, with more and more companies are transitioning into digital technologies.

Recently, digital food safety system is becoming the latest revolutionary innovation to improve regulatory compliance and reliability in providing safe food.



Below we elaborate the positive impacts and advantages of using digital food safety platform that will prompt you to switch from the bygone paper-based system.

What is A Digital Food Safety System?

Digital food safety system is an artificial intelligence-based software to digitize manual and paper-based procedures into a centralized solution.

All data and information are stored in cloud storage. So, no more digging into piles of paperwork and binders. You can easily access your data from your desktop, tablet, or mobile phone. The software is usually compatible with iOs and Android.

But, how reliable is digital food safety?

The digital platform is built upon a robust database, a combination of expertise from food safety professionals and artificial intelligence (AI), allowing the software to accurately tackle various food safety tasks.

Utilizing such an intelligent tool increases your compliance and saves you a great deal of time and money. Most importantly, you can focus on something bigger, that is, growing your business.

Time-Saving Solution

Do you know that digitizing daily food safety routines saves you at least 8 hours per week?

Digital food safety allows you to perform a wide range of food safety tasks and record them instantly into the cloud storage. For example, temperature monitoring, cleaning checklists, daily reports, auditing, even staff training!

While employees can benefit from the extra time to carry out other tasks, a manager or business owner spends minimal time supervising and monitoring!

Quick and Real-Time Access

Checklists and monitoring sheets are entirely digital and totally paperless. All your data and records are safely stored in a centralized database.

You don’t have to be in the office to check some data. Whether you’re at home in the middle of the night or out of town for a business trip, you can quickly access food safety records from your phone. Monitoring daily routines and supervising your team are much simpler than you can ever imagine.

Are you concerned about data security?

No worries. Only authorized users granted by the main user (usually the manager or business owners) can access the data.

No Risks of Human Errors & Improved Accuracy

Errors are commonly found in manual record-keepings, for example, in temperature checks or monitoring sheets.

Digitizing your food safety system enables your organization to eliminate tedious manual tasks and tons of paperwork that are prone to errors and inaccuracies, for example, by integrating and automating temperature sensors. This smart solution leaves no room for incorrect reading and reporting.

Temperature records are instantly available and accessible in the system. On top of that, the manager receives an alert when there are any deviations that require immediate corrective actions. With such excellent accuracy, rest assured that your organization is a step ahead to guarantee safe products.

Easy to Keep Track of Daily Routines

Managing tasks and teams doesn’t have to be so stressful. You can schedule daily tasks, assign team members, and track the completion with no trouble.

With automated notifications and alerts, you can ensure that no single task will be missed. The transparency improves staff’s accountability in completing their day-to-day tasks.

Cost-Efficient Solution

Compared to the paper-based, manual system, we can confidently say that digital food safety offers a cost-efficient solution. No more hidden costs for printing, office supplies, or extra fees for a consultant when you need to update your HACCP plans.

Digital food safety software offers a broad range of services that you can choose depending on your needs.

Moreover, various payment schemes and subscription plans make the digital platform even more attractive. Some providers offer annual, monthly, or one-time packages, while others charge by the number of users.

With such flexibility, there must be something you can choose that won’t make your finance lady raise her eyebrows. Some platforms even provide a free trial program that’s worth trying.

The Bottom Line

Ensuring food safety and quality is becoming more and more critical amidst the never-ending food scares. Failure to keep food safety on track will hurt your finances and damage your reputation.

Luckily, digital transformation on your food safety management enables a streamlined process and centralized database, making day-to-day routines a lot simpler and easier to monitor.

Gone are the days for manual temperature checks, loads of paperwork, and tons of checklists.

Digital food safety is just a matter of time and today is the best moment to ditch the paper-based system and take control of all your food safety needs from your mobile device!

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