Sponsored Live: Scaling Agile, Best Practices For Large-Scale Project Management

November 24, 2023

Managing large scale is challenging for everyone. Whether you are new in this field or experienced, you will find it hard.

Consider a few terms if you are at an early stage as a project manager. These terms include burn rate, road maps, and dependencies. Also, familiarize yourself with frameworks like scrum, agile, kanban, and waterfall. However, if you are new, you must work with a senior or experienced PM. The senior ones help the junior stay on track. Also, they guide the junior project managers if they need correction.

With experience, junior project managers become more proficient. They become adept at handling complicated stakeholders. Also, they get expert at dealing with uncertain projects. Projects can be unpredictable. Also, they need quick, real-time adjustments. Even experienced project managers require help in tracking big-scale projects. Particularly when the managers face unexpected changes or complicated situations; therefore, in projects like these, there are certain practices a PM should follow.  This article has mentioned some of the best practices for successful big-scale project management. 

Best Practices For Successful Project Management

Let us discuss the practices that help handle large-scale projects better. Here are the best methods to remember while dealing with large-scale project management. 

Embrace Agile Mindset


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Facilitate an agile mindset in the organization. A project manager can do this by promoting collaboration and transparency. Also, continuous learning can help foster an Agile mindset in the organization. It also includes motivating crews to experiment, getting feedback, and embracing transition.

Provide Training and Enablement

It is one of the significant practices to ace in a large-scale project. You should invest in extensive training. Also, you can enable programs to train crews with the essential skills and knowledge. It is crucial to practice if you want your team to adopt agile practices. It includes agile workshops, coaching, certifications, and mentoring.

Manage Dependencies Proactively

Recognize and manage dependencies between components and teams proactively. It includes building clear interfaces. Also, it includes taking regular dependency assessments and having mechanisms to settle conflicts.

Encourage Constant Improvement

Encouraging continuous Improvement is essential in every field of work. Plus, counties’ Improvement should get encouragement to follow it in the future. Therefore, facilitate a culture of nonstop Improvement by performing retrospectives.  Also, you can do this by encouraging experimentation and giving opportunities for growth and learning. It will allow crews to reflect on their practices. Also, it will help the team to make incremental modifications. As a result, it will also help create a large-scale agile project successfully.

Measure and Track Performance

Anila Lahiri, Chief Marketing Officer at EINSearch, said,It is crucial to track performance in every project. Therefore, you need to clarify and track relevant metrics in large-scale projects. It is essential to do so to measure the project’s progress and performance. The metrics that you need to measure for a successful large-scale agile project include metrics. The metrics are cycle time, velocity, consumer satisfaction, and business value delivered.”

Use a large-scale Agile Framework

The three main frameworks used in large companies are: 

  • The Scaled Agile Framework (SAFe)
  • Disciplined Agile Delivery (DAD)
  • Large Scale Scrum (LeSS). 

These three are ideal for small expanding practices. Mainly when done with proper guidance, training, and certifications. Scrum of Scrums (SoS) is another famous method due to its embrace of casual training. The disadvantage is that these frameworks can result in rethinking of a hierarchical organization. Thus, it can be challenging for more giant enterprises.     

Develop a Collaborative Culture

Te Wu, CEO of PMO Advisory stated, “Attaining agile at scale is only feasible by building a collaborative culture. A successful scaled agile project includes self-organized teams. These teams work hard together to accomplish a common objective. You have to break down silos. Then, you have to support a cross-functional team environment. A cross-functional team environment will result in better collaboration. The project members are required to trust each other. 

Also, they need to be open to new and unique ideas. Moreover, team leaders are required to be in constant contact with each other. It is because it is crucial to give updates on deliverables and milestones. Also, consistent communication is vital to be informed about any other critical activity. Particularly those activities that can influence the progress of other crews. Your team members also need to feel comfortable working together for a common goal. Motivate team members to share their unique and new ideas. Also, give constructive feedback to each other.”

Eradicate Assumptions and Encourage Clarity

Vicky Cano, Chef & Recipe developer at mealfan, said in an interview, “Encouraging clarification rather than making assumptions is crucial. It would be best to remember that even the most competent experts are still human. Conflict, miscommunication, and mistakes are unavoidable elements of life. Hence, try not to make assumptions if you want to excel as a good PM. Instead, ensure all the details of a big-scale project are clear and transparent. Also, make sure everything is well documented and shared with the crew.  Furthermore, a powerful alliance is essential. Project managers can facilitate this by providing a platform. A platform where the team can engage productively with the shared information and align on their assumptions.”

Here are some helpful tips to follow:

  • Prioritize accuracy: Always make sure every written communication is reliable and accurate.
  • Recap meetings: After every session, always summarize crucial decisions. For instance, due dates and action elements.
  • Search for confirmation: Ask for verification from your team members of everything.
  • Conserve consistency: Keeping your communication consistent is crucial. Do it through a weekly email, an agenda, or a post-meeting recap. 
  • Ignore undocumented details: Do not suppose your crew knows everything you do. Write down minor details. It is because they can be easily overlooked or forgotten in countless meetings. 

Be Thoughtful and Proactive

For bug-scale projects, it is essential to stay confident. Also, as a project manager, I share data thoughtfully. You need to act carefully and promptly to help prevent panic. Also, it will maintain the team’s morale.

Keep the End Goal In Mind 

Oliver Miller, Founder at BankStatementPDFConverter said, “Managing large-scale projects needs to balance specific timeframes. The everyday perspective involves cautious time management. Also, it includes check-ins to make sure the tasks are completed on time. Decisions in every timeframe for projects should be carefully scheduled. Many crews tend to concentrate on urgent problems and extinguishing fires. As a result, it prevents them from thinking earlier and recognizing long-term solutions. A successful big-scale project does not only need to meet its goals. It also considers the sustainability of those objectives after the task finishes.” 

If a project manager and team fully concentrate on short-term problems, the project may need to be sufficiently addressed. Keep in mind projects do not simply end upon delivery of a project. There is also the procedure of transitioning the project crew and sustaining the outcomes.

 Clear The Way For Your Team

Good project managers clear the way for their team members. They ensure the team can perform their best in large-scale projects without obstacles. However, the senior PMs must align with every crew member. Also, the PM must predict risks and eradicate roadblocks.

Conclusion

We all understand that scaling Agile needs plenty of effort and time. However, the procedure is worth the effort. It helps firms to improve their product development procedure. Also, it gives better solutions. Understand agile scaling frameworks if you want to implement agile practices in your organization. Also, to decide which agile framework suits your organization, you must check the maturity level of your organization.

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